How do I initiate a cash transfer into my AET account? – Accuplan

Transferring cash into your American Estate & Trust (AET) account is a simple process through the online portal. Follow these steps to initiate a transfer:

Step 1: Start a Transfer Request

Log in to your AET online portal.
Click the "Move Money" button.
Select "Transfer In" and click "Create New."

Step 2: Provide Custodian & Transfer Details

Choose or enter the name of your current custodian.
Select the sending preference (Fax, Email, or Mail) and provide the necessary contact information.
Choose the account type at your current custodian and enter the associated account number.
Select the account type opened with AET.

Step 3: Specify Transfer Preferences

Choose the "Method of Transfer" (Wire or Check).
Select the "Cash to Transfer" amount (All or Partial).

Step 4: Complete & Submit the Request

Download the pre-populated transfer request form.
Sign and date the form with a wet signature.
Upload the signed form for review.
Confirm the document contains a wet signature and click "Submit."

Once submitted, transfer requests are reviewed the following business day for processing. Ensure your current custodian has all necessary information to prevent delays. You should contact the current custodian to ensure the request has been received and is in good order.

Why is an AET Transfer Request Form required to be completed when my custodian already has their own transfer documentation?

While we understand that the originating custodian may have their own transfer documentation, the AET Transfer Request Form is required to ensure we have all the necessary information and client authorizations to process the transfer accurately and in compliance with IRS and regulatory standards. It also includes important disclosures that protect both the client and AET.

1. Ensuring Complete and Accurate Information

The AET form is designed to capture all necessary details specific to AET’s internal processing requirements, including:

Account type and registration verification
Asset classification (cash vs. in-kind)
Delivery instructions
Special handling notes

Other custodians’ forms may omit critical information that AET needs to process the transfer efficiently and accurately.

2. Legal and Compliance Protections

The AET form includes specific disclosures and authorizations that:

Protect AET from liability in the event of errors or delays
Confirm the client’s understanding of the transfer process
Ensure compliance with IRS and regulatory requirements for direct transfers or rollovers

These disclosures may not be present in external forms, leaving AET exposed to potential legal or compliance risks.

3. Standardization and Operational Efficiency

Using a standardized AET form:

Streamlines internal workflows
Reduces the risk of miscommunication or processing delays
Ensures consistent documentation across all transfers

This is especially important when dealing with complex assets like annuities, where transfer instructions can vary widely.

4. Client Protection and Clarity

The AET form helps ensure that the client:

Understands the nature of the transaction (e.g., direct transfer vs. rollover)
Is aware of any potential tax implications
Has a clear record of their authorization and intent

This protects both the client and AET in the event of future disputes or audits.